Constitution of the Middleton St. George Community Association
The name of the charity shall be the MIDDLETON ST.GEORGE COMMUNITY ASSOCIATION (hereinafter called the Association)
The objects of the Association are to:
- promote the benefit of the inhabitants of Middleton St. George and the neighbourhood (hereinafter called the “area of benefit”) without distinction of sex, race or of political, religious or other opinions by associating together the said inhabitants and the statutory authorities, voluntary and other organizations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
- Secure the establishment of a Community Centre (hereinafter called the centre) and to maintain and manage the centre for activities promoted by the Association (whether alone or in co-operation with any statutory body or other person or body in furtherance of the above objects.
- The Association shall be non-party in politics and non-sectarian in religion and non-racial.
In furtherance of the said objects the Association shall have power to:
- co-operate with other voluntary organizations, statutory authorities and individuals;
- establish or support a local forum of representatives of community groups, voluntary organizations, statutory authorities and individuals involved in community work;
- Arrange and provide for, either alone or with others, the holding of exhibitions, meetings, lectures, classes, seminars or training courses and all forms of recreational and other leisure-time activities;
- Insure and arrange insurance cover and to indemnify its employees and voluntary workers from and against all such risks incurred in the course of the performance of their duties as may be thought fit;
- Provide indemnity insurance for the members of the management committee out of the funds of the Association PROVIDED any such insurance shall not extend to any claim arising from any act or omission which the members of the management committee knew to be a breach of duty or breach of trust or which was committed by members of the management committee in reckless disregard of whether it was a breach of duty or not.
(a) Individual Membership
All persons over 18 years of age and residing in the area of benefit shall be eligible to become a Member on payment of a minimum annual subscription to be determined from time to time by the Management Committee. Members only have voting powers.
(b) Junior Membership
Junior membership shall be open to young people under the age of 18 years and resident in the area of benefit on payment of a minimal annual subscription to be determined from time to time by the management committee. This membership does not carry voting rights.
(c) The Association’s annual subscription is due on 1st April of each year and non- payment of the subscription by the 30th September renders the member ineligible for voting at the following A.G.M.
- TERMINATION OF MEMBERSHIP
(a) Any member of the Association may resign his/her membership and any representative of a member organization or Section may resign such position, by giving the Secretary of the Association written notice to that effect.
(b) The Management Committee may, by resolution passed at a meeting thereof, terminate or suspend the membership of any member if, in its opinion, his/her conduct is prejudicial to the interests and objects of the Association, PROVIDED THAT the individual member or representative of the member organisation (as the case may be) shall have the right to be heard by the Management Committee before the final decision is made. There shall be a right of appeal to an independent arbitrator appointed by mutual agreement
- AFFILIATED ORGANIZATIONS
(a) Voluntary Organizations which operate in the area of benefit and satisfy the Management Committee that they are independent organizations or branches of independent national or other organizations may apply to the Management Committee for admission as affiliated organizations. Such organizations shall pay an affiliation fee as shall be determined by the Management Committee from time to time.
(b) Members of affiliated organizations may attend general meetings of the Association but only one representative of any such organization will have power to vote.
(a) Sections shall be such groups as may, with the permission of the management Committee, be formed within the Association among the individual members for the furtherance of a common activity.
(b) No section may disregard any instruction of the Management Committee or carry on any activity that may, in the Management Committee’s opinion, conflict with the Association’s objects or any decision made by the Management Committee.
(c) Sections and members thereof shall have no power of management or control over any part of the Association’s assets.
- MEETINGS OF THE ASSOCIATION
(a) Annual General Meeting
Once in each calendar year an Annual General Meeting of the Association shall be held at such time and place as the Management Committee shall determine.
The secretary shall give at least twenty one clear days’ notice of the Annual General Meeting. The notice shall be given individually to members or posted in a conspicuous place or places in the area of benefit and/or advertised in a newspaper circulating in the area of benefit
The business of each Annual General Meeting shall be:
- to receive the Annual Report of the Management Committee, which shall incorporate the accounts of the Association and give an account of the work of the Association and its activities during the preceding year;
- To elect the Officers of the Association as below:
Elect the Chairperson and Officers
Elect up to twelve members of the Management Committee
Appoint two Auditors
Consider any other business submitted in writing fourteen days before the meeting and printed on the agenda.
Vote on proposals to amend this Constitution in accordance with Clause 15 thereof.
(b) Special General Meetings
The Chair of the Management Committee may at any time at his/her discretion and the secretary shall within twenty one days of receiving a written request so to do signed by not less than ten members with power to vote and giving reasons for the request, call a Special General Meeting of the Association to consider the business specified on the notice of the meeting and for no other purpose. The Secretary shall give at least fourteen clear days’ notice of the Special General Meeting individually to members or posted in a conspicuous place or places in the area of benefit and /or advertised in a newspaper circulating in the area of benefit.
The Chair of the Management Committee shall act as Chair of the Special Meeting. If both the Chair and Vice Chair are absent from any meeting, the members present shall choose one of their number to chair the meeting before any other business is transacted.
(c) Management Committee Meetings
The Management Committee shall consist of the following:
- The Chair, Vice Chair, Secretary and Treasurer elected at the Annual General meeting
- Two representatives of each recognised Section of the Association nominated by the Section
- Up to twelve members elected at the Annual General Meeting.
- The policy and affairs of the Association shall be administered by the Management Committee and shall meet at least At least five shall be present to form a quorum.
- Any vacancies on the Management Committee may be filled by the Committee and confirmed by the next General Meeting of the Association.
- Rules for the management and use of the Community Centre, including Hire Charges, shall be drawn up by the Management Committee and take effect when approved by a General Meeting of the Association. Any such rules may not be altered without the approval of the Association.
- Any elected member of the Management Committee who fails to attend 4 consecutive meetings shall be deemed to have resigned from the Committee, unless absent for a reason approved by the Committee. A vacancy so caused shall be filled in accordance with Clause 8 (v).
- RULES OF PROCEDURE AT ALL MEETINGS
Subject to the provisions of Clause 15, all questions arising at any meeting shall be decided by a simple majority of those present and entitled to vote thereat. No member shall exercise more than one vote notwithstanding that he/she may have been appointed to represent two or more interests. In case of an equality of votes the Chair shall have a second or casting vote.
A record of minutes shall be kept by the Association, i.e the Management Committee and all sub-committees and the appropriate secretary shall enter therein a record of all proceedings and resolutions.
- HIRE CHARGES
All affiliated organizations, Sections of the Association and other users of the Community Centre facilities shall pay such hire charges for the use of such facilities as may be determined from time to time by the Management Committee.
- STANDING ORDERS AND RULES FOR THE USE OF THE CENTRE
The Management Committee shall have power to adopt and issue Standing Orders and/or Rules for the use of the Centre. Such Standing Orders and Rules shall come into operation immediately, provided that they shall be subject to review by the Management Committee and shall not be inconsistent with the provisions of this Constitution.
(a) All monies raised by or on behalf of the Association shall be applied to further the objects of the Association and for no other purpose. PROVIDED THAT nothing herein contained shall prevent the payment in good faith of reasonable and proper remuneration to any employee of the Association or the repayment of reasonable out-of-pocket expenses incurred on behalf of the Association by employees and volunteers.
(b) The Association’s financial year shall end on 31st December.
(c) All monies shall be paid into the Association’s accounts at a bank of the Management Committee’s choosing and all cheques shall be signed by two officers of the Association, one of whom shall be the Treasurer.
(d) An audited statement of accounts for the last financial year shall be submitted by the Management Committee to the Annual General Meeting and shall indicate the income and expenditure of each Section of the Association.
(e) The accounts of the Association shall be audited annually by duly elected Auditors appointed at the Annual General Meeting of the Association
(f) The Treasurer shall keep proper accounts of the finances of the Association.
- TRUST PROPERTY
The title of all and any real property which may be acquired by or for the purposes of the Association shall be vested in the Official Custodian for Charities.
The Management Committee shall comply with its obligations under the Charities Act 1993 (or any statutory modification or re-enactment of that Act) with respect to the preparation of an annual report and an annual return and their transmission to the Charity Commission for England and Wales.
If the Management Committee by a simple majority decides at any time that on the ground of expense or otherwise it is necessary or advisable to dissolve the Association it shall call a meeting of all members of the Association who have the power to vote and of the inhabitants of the area of benefit of the age of eighteen years and upwards of which meeting not less than twenty one days notice (stating the terms of the resolution to be proposed thereat) shall be posted in a conspicuous place or places in the area of benefit and given in writing to the Charity Commissioners for England and Wales. If such decision shall be confirmed by a simple majority vote of those present at such meeting the Management Committee shall have power to dispose of any assets held by or in the name of the Association.
Any assets remaining after the satisfaction of any proper debts and liabilities shall be transferred to any charity or charities with similar charitable purposes to those of the Association to be used for the benefit of the inhabitants of the area of benefit as the Management Committee may decide subject to the prior approval in writing of the Charity Commission for England and Wales, or other authority having charitable jurisdiction. The Management Committee shall notify the Charity Commission promptly of the decision to dissolve the Association and, if obliged to do so, send to it a copy of the Association’s final accounts.
- ALTERATIONS TO THE CONSTITUTION
Any proposal to alter the constitution must be delivered in writing to the Secretary of the Association not less than twenty eight days before the date of the meeting at which it is first to be considered. Any alteration will require the approval of both:
- A simple majority of members of the Management Committee present and voting at a Management Committee meeting.
- A two thirds majority of members with power to vote present and voting at a General Meeting.
At least fourteen clear days’ notice shall be posted in a conspicuous place in the area of benefit, stating the wording of the proposed alteration.
No alteration should be made to this constitution which would cause the Association to cease to be a charity at law. No alteration to Clause 1 (Name), Clause 2 (Objects), Clause14 (Dissolution) or to this clause shall take effect until the approval in writing of the Charity Commissioners or other authority having charitable jurisdiction shall have been obtained.
This Constitution was adopted, pursuant to Clause 15 of the constitution adopted on 2nd March, 1971, at a General Meeting of the Association held on 12th April, 2012, having been approved at a Management Committee meeting held on 7th March, 2012.
Chair of the Meeting Secretary of the Meeting
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